SEND Information Report

Special Educational Needs (SEN) is a legal term. It describes the needs of a child who has a difficulty or disability which makes learning harder for them than for other children their age. A disability is a physical or mental impairment that has a ‘substantial’ and ‘long-term’ negative effect on your ability to do normal daily activities and causes a difficulty or barrier to learn or to access the curriculum.

We provide SEN support for pupils with significant needs in the following areas:
– Cognition and Learning
– Communication and Interaction
– Social, mental and emotional health
– Sensory and/or Physical

The four categories that the school caters for can be classified into core, additional and high needs, where some children only require minimal interventions and support while others need additional support to raise the level of their learning. A few children, generally those who have existing Statements of Special Educational Needs or Education Health and Care Plans (EHCP) require high needs.

Your first point of contact should be your child’s class teacher. Concerns can be discussed at parents’ evenings which are held twice a year, or by making an appointment to meet with your child’s class teacher at any point throughout the school year.

This information will then be passed on to the relevant staff members within the school.

Class/subject teacher
Responsible for:
– Checking on the progress of your child and identifying, planning and delivering any additional help your child may need (this could be things like targeted work, additional support) and letting the Head of School and SENCO (Special Educational Needs Coordinator) know as necessary.
– Writing Individual Education Plans (IEP) and sharing and reviewing these with parents at least once each term and planning for the next term.
Ensuring that all staff members working with your child in school are supported to deliver the planned work/programme for your child, so they can achieve the best possible progress. This may involve the use of additional adults, outside specialist help and specially planned work and resources.
– Ensuring that the school’s SEND (Special Educational Needs and Disabilities) Policy is followed in their classroom and for all the pupils they teach with any SEND.

Responsible for:
– Coordinating all the support for children with SEND and developing the school’s SEND Policy to make sure all children get a consistent, high quality response to meeting their needs in school.
– Ensuring that you are:
– involved in supporting your child’s learning
– kept informed about the support your child is getting
– involved in reviewing how they are doing
– Liaising with all the other people who may be coming into school to help support your child’s learning e.g. Speech and Language Therapy (SALT –, Educational -Psychology (EP), etc.
– Updating the school’s SEND register (a system for ensuring all the SEND needs of pupils in this school are known) and making sure that there are records of your child’s progress and needs.
– Providing specialist support for teachers and support staff in the school so they can help children with SEND in the school achieve the best progress possible.

Head of School and/or Executive Head teacher
Responsible for:
– The day to day management of all aspects of the school, this includes the support for children with SEND.
– S/he will give responsibility to the SENCO and class teachers but is still responsible for ensuring that your child’s needs are met.
– S/he must make sure that the Governing Body is kept up to date about any issues in the school relating to SEND.

SEN Governor

Responsible for:
– Making sure that the necessary support is made for any child who attends the school who has SEND.

If you are not happy that the concerns are being managed and that your child is still not making progress you should speak to the SENCO and/or Head of School.

You can also refer to the ‘Special Educational Needs and Disabilities Code of Practice: 0-25 years’ for statutory guidance for organisations who work with and support children and young people with SEND and their parents.

The class teacher will listen to any concerns you may have at a pre-arranged meeting. If your concern cannot be met at that meeting then the class teacher will take some time to look into the concern and liaise with the SENCO and/or Head of School. A follow up meeting will be arranged to ensure your concern is addressed and to plan any additional support your child may receive. If relevant at this stage, possible referrals to outside professionals/agencies to support your child’s learning will be discussed.

If your child is identified as making limited progress within any of the four broad areas of need in the ‘Special Educational Needs and Disability Code of Practice: 0 to 25 years’ the school will set up a meeting to discuss this with you in more detail and to:

– listen to any concerns you may have too
– plan any additional support your child may receive
– discuss with you any referrals to outside professionals/agencies to support your child’s learning

Class teacher input via excellent targeted classroom teaching also known as Quality First Teaching.
For your child this would mean:

  • That the teacher has the highest possible expectations for your child and all pupils in their class.
  • That all teaching is based on building on what your child already knows, can do and can understand.
  • Different ways of teaching are in place so that your child is fully involved in learning in class within well differentiated ability groups. This may involve things like using more practical learning.
  • Specific strategies (which may be suggested by the SENCO or outside professionals/agencies) are in place to support your child to learn.
  • Your child’s teacher will have carefully checked on your child’s progress and will have decided that if your child has gaps in their understanding/learning then extra support will be put in place to help them make the best possible progress.

All children in school should be getting this as a part of excellent classroom practice when needed.

Specific group work within a smaller group of children
This group or one to one support may be:

  • Run in the classroom or outside
  • Run by a teacher or most often a Teaching Assistant who has had training to run these groups

Stage of Special Educational Needs and Disabilities Code of Practice: SEN Support
This means they have been identified by the class teacher and/or SENCO as needing some extra support in school which could include the support from outside professionals/agencies.

For your child this could mean:

  • He/ She will engage in group sessions with specific targets to help him/her to make more progress.
  • A Teaching Assistant/teacher or outside professional/agency – like a Speech and Language Therapist (SALT) will run these small group/individual sessions
  • You will be asked to come to a meeting to discuss your child’s progress and help plan possible ways forward.
  • You may be asked to give your permission for the school to refer your child to a specialist professional e.g. a SALT or Educational Psychologist. This will help the school and yourself understand your child’s particular needs better and be able to support them better in school.
  • The specialist professional will work with you, your child, class teacher and SENCO to understand their needs and make recommendations, which may include:
    • Making changes to the way your child is supported in class e.g. some individual support or changing some aspects of teaching to support them better
    • Support to set specific targets which will include their expertise
    • A group run by school staff under the guidance of the outside professional/agency, e.g. a social skills group

This type of support is available for a child who has specific gaps in their understanding of a subject/area of learning and who therefore has been identified as requiring SEN Support.

Specialist individual/group support
AND/OR individual support for your child of less than 20 hours in school 

Outside professionals/agencies could include:

The school may suggest that your child needs some individual support in school. They will tell you how the support will be used and what strategies can be put in place.

This type of support is available for children with specific barriers to learning that cannot be overcome through Quality First Teaching and intervention groups and who therefore has been identified as requiring SEN Support.

Specified Individual support
This is usually provided via an Education, Health and Care
(EHC – Plan. This means your child will have been identified by the class teacher/SENCO as needing a particularly high level of individual or small group teaching (more than 20 hours a week), which cannot be provided from the budget available to the school.

Usually your child will also need specialist support in school from a professional/s outside the school (as mentioned above).

For your child this would mean:

  • The school (or you) can request that the Local Authority carry out an Education, Health and Care assessment of your child’s needs. This is a legal process which sets out the amount of support that will be provided for your child.
  • After the school has submitted the request to the Local Authority (with a lot of information about your child), a panel of professionals address this referral at an EHC Allocation Meeting and decide whether an assessment is to happen (the panel meet once a week). An outcome will be given usually within the first 6 weeks from when the request was made. If it is agreed that an assessment should take place then relevant agencies will be asked to write reports and submit these usually within 6 weeks of the request being made.
  • A Multi-Agency Meeting (MAM) is then held to write a draft EHC Plan. This is held at a location accessible to all (usually the school) and is led by the Local Authority caseworker. Parents and all relevant professionals involved with the child will be invited to attend.
  • Finally, an EHC Multi-Agency HUB meeting is held to finally decide whether the draft plan generated at the MAM has been agreed or not and therefore whether an EHC Plan is necessary or not. From there the Local Authority contacts parents to name the school they would like on the EHC Plan. Parents have 15 days to respond. The Local Authority then contacts the school to see if they can meet the needs of the child. This whole process can take up to 20 weeks.

             This type of support is available for children whose learning needs are:

  • Severe, complex and lifelong

If your child receives SEN Support or has an EHC plan you will be invited to regular IEP reviews or Provision Map of Intervention which will go through your child’s strengths and difficulties and set targets for them to achieve. Where possible and appropriate your child will sit in on these meetings. Children will always have their targets shared and agreed with them. Children with an EHC plan will also have an Annual Review to discuss how well they are doing, the progress they are making and next steps including targets and the type of support they will receive.

Children do not receive a ‘diagnosis’ of special educational needs. Children will only receive a diagnosis if they have a medical need.

If you are concerned that your child has a medical need such as Attention Deficit Hyperactivity Disorder (ADHD) or Autism, you can make an appointment with your General Practitioner expressing your concerns and the need for your child to be referred to the Community Paediatrician. The SENCO can also make a direct referral to the Community Paediatrician. If the referral is accepted, you will receive an appointment with a paediatrician, who will give you further information and an assessment may begin.

If you are concerned that your child has a learning difficulty such as Dyslexia or Dyscalculia, the SENCO can make a referral to the STT. A Specialist Teacher works at our school half a day every two weeks. She can identify if a pupil has difficulties consistent with Dyslexia or Dyscalculia and provide advice about how best to support their needs.

If you are concerned that your child has a speech and language difficulty, the SENCO can make a referral to the SALT based at the Johnson Community Hospital. A therapist may then assess and identify if a pupil has a specific speech and/or language difficulty and provide advice about how best to support their needs. 

Referral time can vary depending upon the outside professional/agency involved. Referrals to the NHS (Community Paediatrics and SALT) take considerably longer, on average it can take between three to four months to receive an appointment. Not all pupils will receive a diagnosis and/or decision. Where diagnoses are made, this can take a considerable time depending upon the individual. In many cases, a diagnosis follows several appointments, which could take more than a year.

With or without a diagnosis we will put support in place for your child. If it is very clear that a pupil has a difficulty we will do everything that we can to support them.

If a diagnosis is made, we will ask advice from the relevant outside professionals/agencies about how best to help the pupil. This advice will be identified on the pupil’s PLP and shared with you and/or discussed at a meeting. We will put this advice in place straight away or once the relevant resources/equipment has been purchased.

  • Qualified and experienced teachers
  • Experienced and skilled teaching assistants
  • Higher level teaching assistants
  • Volunteers
  • Peer support
  • Outside professionals/agencies

Class teachers/Head of School/Executive Head teacher/SENCO:

  • A mix of newly qualified teachers and experienced teachers
  • A Physical Education specialist teacher working across classes in KS1 and KS2 and after school clubs
  • Key members of staff have been trained for emotional-well being interventions
  • All teachers have had First Quality training in areas of Literacy and Maths
  • All teachers have had training on up to date Dyslexia and Autism strategies and resources (on-going)
  • All teachers have had Team Teach training
  • All teachers have had First Aid training
  • Key members of staff has had Paediatric emergency first aid training
  • Key members of staff have had Safeguarding training
  • All teachers have received up to date training on epilepsy, epi-pen and individual children’s specific needs


  • Experienced SENCO working within three primary schools in the local area
  • Postgraduate qualification at Masters level in the National SEN Coordination Award   
  • Qualified teacher status
  • Non-class based

Teaching assistants:

  • Key teaching assistants have been trained to deliver the Colourful Semantics programme (Speech and Language)
  • Key teaching assistants have attended the Earlybird course for Autism delivered from the Social Communication Outreach Service
  • All teaching assistants trained to deliver Literacy and Maths intervention programmes
  • Key teaching assistants trained to deliver Talking Time groups (Speech and Language)
  • All teaching assistants trained to deliver Phonics programmes
  • All teaching assistants trained to deliver social scripts (Social Communication)
  • Five teaching assistants hold Higher Level Teaching Assistant Status
  • All teaching assistants have had Team Teach training
  • All teaching assistants have had first aid training
  • Key teaching assistants have had Paediatric emergency first aid training
  • All teaching assistants have received up to date training on epilepsy, epi-pen and individual children’s specific needs


  • A sports specialist for additional sports clubs
  • Use of volunteers to support children with extra reading within the school day

The SENCO’s job is to support and advise class teachers in planning for children with SEND. The school has a training plan for all staff to improve the teaching and learning of children including those with SEND. This includes whole school training on SEND issues such as Autism Spectrum Disorder and Speech and Language difficulties. Individual teachers and support staff attend training courses run by outside professionals/agencies that are relevant to the needs of specific children in their class e.g. from the Social Communication Outreach Service, Speech and Language Service, Educational Psychology.

  Directly funded by the school:

  • Non-class based SENCO
  • STT
  • PE specialist working across KS1 and KS2 classes
  • Sports specialist for additional sports clubs

Paid for centrally by the Local Authority or NHS but delivered in school:

  • Social Communication Outreach Service
  • Educational Psychology Service
  • Sensory Impairment Lincolnshire County Services (SILCS)
  • School Nurse
  • Occupational Therapy
  • Physiotherapy
  • Speech and Language Therapy (SALT)
  • the Child and Adolescent Mental Health Service (CAMHS)

If your child has a long or short term medical illness then please refer to the Medical Needs and Intimate Care policies which outline the level of care and support provided at our school.

We have three named members of staff that children could talk to if they have a concern or a worry regarding friendships and social activities.

Our themed assemblies and lessons using the SEAL (Social and Emotional Aspects of Learning) framework support the children’s personal development. Outside professionals/agencies support within all areas including Healthy Minds Service and Behaviour Outreach Support Services.

Our school has a Behaviour policy which outlines a firm but fair approach for all children. Rewards and sanctions can also be personalised to suit a child’s particular needs.

We have Language Ambassadors for children with English as an Additional Language (EAL).

All members of staff have had emergency first aid training, six of which have had Paediatric emergency first aid training.

We offer a wide variety of after school and before school clubs which change termly. There are opportunities with the additional funding of Pupil Premium to ensure children can access after school clubs and trips.

Your child will be able to contribute at all SEND reviews should the child be old enough and/or be able to contribute. They can have their views and needs expressed at the reviews, discussions with the class teacher or their views can be sought through pupil interviews, informal discussions, through The Feelings Art book, Social Stories, etc.

  • Class teachers plan lessons according to the specific needs of all groups of children in their class, and will ensure that your child’s needs are met. They have the children’s IEPs alongside their planning to ensure children with SEND individual’s needs are met.
  • Specially trained support staff can adapt the teachers planning to support the needs of your child where necessary.
  • Specific resources and strategies will be used to support your child individually and in groups.
  • Planning and teaching will be adapted on a daily basis, if needed, to meet your child’s learning needs

Waves of Support

The waves of intervention model describes how different levels of intervention can be understood and systematically implemented.

  • Wave 1 describes quality inclusive teaching which takes into account the learning needs of all the children in the classroom. This includes providing differentiated work and creating an inclusive learning environment.
  • Wave 2 describes specific, additional and time-limited interventions provided for some children who need help to accelerate their progress to enable them to work at or above age-related expectations. Wave 2 interventions are often targeted at a group of pupils with similar needs. Programmes such as Early Literacy Support or Springboard would be regarded as Wave 2 interventions.
  • Wave 3 describes targeted provision for a minority of children where it is necessary to provide highly tailored intervention to accelerate progress or enable children to achieve their potential. This may include one to one or specialist interventions.

Your child will have two formal opportunities at Parents’ Evenings to meet with your child’s class teacher to discuss strengths, weaknesses, progress, etc. Further opportunities to meet with the class teacher can be made throughout the year if you or the class teacher has any further concerns.

A child identified on the SEND register as having SEN Support will also have these same opportunities with the addition of discussing and reviewing targets in the child’s IEPs. Additional SEN Support meetings may be required throughout the year especially when there is the involvement of outside professionals/agencies. These may also be called ‘Team Around the Child’ meetings (, ‘Child In Need’ meetings or ‘Child Protection’ ( meetings, or ‘Early Support Care Coordination’ ( meetings.   

If your child has an EHC Plan then they will have reviews on a minimum of a yearly basis to discuss in detail the individual needs of your child and ensuring the right provision is in place. 

For some children with SEND a home-school communication book can be a good link for both parties to learn more about your child on a daily basis ranging from any concerns, updates on positive learning and behaviour, etc.

  • Your child’s progress is continually monitored by his/her class teacher.
  • In their Reception year they are assessed based on the Early Learning Goals Ages and Stages. 
  • His/her progress is reviewed formally every term and a National Curriculum level given in reading, writing, numeracy and science.
  • At the end of each key stage (i.e. at the end of year 2 and year 6) all children are required to be formally assessed using Standard Assessment Tests (SATs). This is something the government requires all schools to do as are the results that are published nationally.
  • Some children with SEND will have an IEP which will be reviewed with your involvement, every term and the plan for the next term made.
  • The progress of children with an EHC Plan is formally reviewed at an Annual Review with all adults involved with the child’s education.
  • The SENCO will also check that your child is making good progress within any individual work and in any group that they take part in.
  • Outside professionals/agencies also provide school with further in depth assessments. These are usually from the EP, STT, SALT.

Your child will be allowed to attend any school club allocated to their specific year group. We endeavour to make all activities accessible for all. Where there may be some extra arrangements to be made you can arrange to meet with the club leader to ensure safety and inclusivity for your child.


Our school has enough laptops for a class (1 laptop between 2 children). We also have laptops that can be used for a certain purpose or for a certain need of a child. All classrooms have at least 2 computers in the classroom.


The building is accessible to children with physical disabilities via ramps from most external doorways. There is also a disabled toilet at the front of the school and one disabled parking space.

English as an Additional Language 

We have children within our school that have been given the responsibility of being a ‘Language Ambassador’. They support new children, the school and the parents when English is very new to them to help them to understand English school life.

We recognise that transitions can be difficult for a child with SEND and take steps to ensure that any transition is a smooth as possible.
The Reception class teacher does some pre-school visits in the summer term before the children enter our school in Reception class. She speaks with your child and their key workers to gain as much information about your child as possible. If your child has already been identified as having special educational needs then the SENCO will have been invited to attend a meeting at the pre-school setting. Your child will also have visits to our school in the summer term where they will get to meet the teachers, other children that will be starting the school with them and the new school environment.

Full time and full days can be difficult and tiring for children initially, so as soon as September arrives your child will have staggered days in to school, e.g. mornings one week, afternoons another.

Each year at our school, your child will have the opportunity to meet with their next class teacher in their new classroom. On-going meetings, IEPs reports, etc, are shared with the next class teacher so they are aware of and able to continue with the support required.

 We recognise that transitions can be difficult for a child with SEND and take steps to ensure that any transition is a smooth as possible.

  • If your child is moving to another school:
    • We will contact the school SENCO and ensure he/she knows about any special arrangements or support that need to be made for your child.
    • We will make sure that all records about your child are passed on as soon as possible.
  • When moving classes in school:
    • Information will be passed on to the new class teacher in advance and in most cases, a planning meeting will take place with the new teacher. All PLPs will be shared with the new teacher.
    • Additional support to take account of children’s individual needs can be arranged, e.g. a child friendly book of photos and additional information to support the transition from one setting to another.
  • In Year 6:
    • Your child will do focused learning about aspects of transition to support their understanding of the changes ahead.
    • A member of staff from the secondary school settings comes to visit and meet with the children who will be attending their school. Where possible your child will visit their new school on several occasions. Many hold open evenings for parents to attend in order to support your decision making process about which school is the right choice for your child.
    • If your child has already been identified as having special educational needs, then a member of staff (usually the SENCO) will be invited to attend a meeting at our school.

You can support your child by:

  • attending parents’ evenings
  • helping your child to complete homework to a good standard and on time
  • ensuring your child gets to school on time and with all the appropriate equipment
  • talking to the class teacher if you have any concerns about your child
  • providing lots of opportunities to speak and have conversations with your child
  • read with your child and practise number skills

Teachers are more than happy to share any ideas they have with you so you can top up the learning at home.   

By looking at the Local Authority’s website (, you will see a list of all the services available to you and your child. You can arrange to meet with our SENCO who might also be able to point you in the right direction.

Mr Raistrick – Executive Head teacher (appointment to be made)

Mrs T Vayro – Head of School available five days a week between 8:30 and 16:00 (appointment to be made)

Mrs Reed – SENCo

Working collaboratively with

Pinchbeck East C of E Primary School Surfleet Primary School Spalding Primary School

Working together to provide an excellent education for all

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